Pre Meeting Management

Prepare Your Meeting

Efficiently organize your agenda, documents, and tasks before every meeting..

Meeting Setup

Committee Management: Effortlessly organize board and committee data with IntoMeetings. Administrators have full control over committees, users, and permissions, simplifying setup tasks. Add, assign roles, and attach files seamlessly.

Meeting Room: Build and maintain the list of meeting rooms, enabling users to check room availability in real-time, reserve rooms for specific dates and times, and access details about each room's capacity and amenities. Administrators can track room utilization and integrate with calendars for seamless scheduling.

Pre Meeting Management

Schedule Meetings with Ease

Ensure participant availability and agenda compatibility via calendar integration to prevent scheduling conflicts. Once selected, share meeting details including date, location, duration, topic, and importance level.

Choose invitees effortlessly

Select attendees from boards, committees, departments, and various groups, define their roles, and invite them instantly. Send meeting invitations and reminders to their email addresses.

Real-time room availability

Ensure organized, productive, and conflict-free meetings by efficiently booking meeting rooms with IntoMeetings' real-time availability updates and location-based search tools.

Distribute meeting packs and last-minute updates instantly

Share meeting packs among directors and members easily and carry out last-minute updates with a few clicks. Upload new versions of the attachments while keeping the older versions.

Build Meeting Agenda and Modify it

Add files from the desktop into agenda items and update agenda items data such as subject, speaker and allocated time. Change Meeting Data including title, number, committee, importance, invitees and meeting room with a few clicks.

Monitor Agenda Delivery Status

Ensure that all meeting invitees are notified of the latest changes before the meeting. Send reminders and alerts via email to invitees to revise the agenda for any modifications and confirm attendance or apologize.

Edit and update meeting packs

Edit and update the contents of meeting packs before or during a meeting. Meeting packs typically contain essential documents, agendas, reports, and other materials relevant to the meeting.

Collaborate before the meeting

Empower meeting participants to make any annotations using Pen, highlighter, and sticky notes directly on meeting documents or materials before the start of the meeting.

Control file access

Ensure the secure handling of meeting-related documents and files. Set specific access permissions, determining who can view, edit, download, or share these files.

Integration with teams

Enhance your meeting experience with seamless integration. Easily schedule, manage, and join meetings within Microsoft Teams. Meeting details, like agendas and documents, stay synchronized for all participants' access.

Push your work to next level.

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