Meeting minutes’ properties:
- Automatic record of meeting minutes
- Identify data access and authorities
- Register approval of participants and their directors after approving the minutes
- Print meeting minutes
- Submitting follow-up to participants after the meeting to help make appropriate decisions without any delay
- Automatic distribution of meeting minutes
- Automated archiving of meeting minutes after their approval
- Manage the process of approving meeting minutes
- Document management
- Manage tasks and follow up decisions
- Search for meeting minutes
Are you done with your meeting and need to record meeting minutes which includes all the details discussed during the meeting? Do you want to know the tasks assigned for each individual and the notes that prompt you to develop your business?
IntoMeetings is designed to help you extract professional meeting minutes, in no time, based on the notes taken during the meeting. As well as distributing them to attendees in an effective way with only several clicks.
IntoMeetings is designed to help you extract professional meeting minutes, in no time, based on the notes taken during the meeting. As well as distributing them to attendees in an effective way with only several clicks.
There is a study that states that of every 10 meetings about only 4 meeting minutes are extracted. The study suggests that the main reason, for not extracting all meeting minutes held in institutions and companies, is because the procedure of meeting minutes’ approval is time consuming and might exceed the meeting time itself.
IntoMeetings offers a set of tools that makes the process of approving meeting minutes easy and simple, which in return reflects positively on the implementation of decisions that were taken during these meetings. The system allows each member to approve or reject meeting minutes while identifying the reason for the rejection. The meeting director can then take the necessary action to amend meeting minutes and resubmit them for approval.
If you are a fan of the traditional methods of documenting meeting minutes, then you will enjoy using IntoMeetings online system to document meeting minutes. As IntoMeetings will help you print meeting minutes, after being approved by each meeting attendee, so that the chairperson can collect handwritten signatures, if needed. The printed meeting minutes are then used in preparation of the final record, that is then sent to the archive. On the other hand, if you are an admirer of the modern era and want all stages of your meeting to be recorded electronically, IntoMeetings did not fail to keep pace with that either. By smart tools, meeting directors can collect signatures on printed minutes and then add them back to the system as attached meeting minutes.
The process of documenting meeting documents within organizations represents a history of their successes and achievements, as well as a reference to many important decisions and discussions that shows the level of performance and growth of organizations.
IntoMeetings ensures that you have a unique mechanism for scheduling your meetings. Once meeting minutes are finalized and approved, IntoMeetings’ system sends the meeting to the meeting archive where its detailed data and documents are stored so that you can refer to it at any time later. Users can review agenda points, decisions, recommendations, votes and other information recorded during the meeting. This archiving process is one of the main features of IntoMeetings as it makes it easy to access any information related to any meeting at any time easily.